Processing of (personal) data by the entity in charge of the online application process

General Note:
For the sake of readability, we do not use the male, female, and diverse (m/f/d) forms simultaneously. All references to persons apply equally to all genders.

Privacy Notice on the Processing of Applicant Data pursuant to Art. 13, 14 and 21 of the General Data Protection Regulation (GDPR)

Thank you for your interest in our company. In accordance with Art. 13, 14 and 21 of the General Data Protection Regulation (GDPR), we inform you on this page about the use of the personal data you provide during the application process, as well as your rights in this regard. To ensure that you are fully informed about the collection and use of personal data during the application process, please take note of the following information.

1. Who is responsible for data processing, and who is the Data Protection Officer?

The controller responsible for the collection, processing, and use of your personal data within the meaning of the General Data Protection Regulation (GDPR) is JUMiNGO GmbH, Breslauer Platz 4, 50668 Cologne, Germany (hereinafter: JUMiNGO or We). If you wish to object to the collection, processing, or use of your data by JUMiNGO under these privacy notices, either in whole or with respect to individual measures, you may send your objection by email, fax, or letter to the following contact details:
JUMiNGO GmbHData Protection DepartmentBreslauer Platz 450668 Cologne, GermanyFax: +49 (0) 221 980 44 997Email: datenschutz@jumingo.com
You can reach our Data Protection Officer at the following contact details:
JUMiNGO GmbHDr. Stephan BückerBreslauer Platz 450668 Cologne, GermanyFax: +49 (0) 221 980 44 997Email: datenschutzbeauftragter@jumingo.com

2. Purposes and legal basis of the processing

We process your personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG) for the purpose of your application for an employment relationship, insofar as this is necessary for the decision on establishing an employment relationship with us. The legal basis for this is Section 26 of the (new) BDSG, and, where applicable, Art. 6(1)(b) GDPR for the initiation or performance of contractual relationships.
Furthermore, we may process personal data about you insofar as this is necessary to defend against legal claims asserted against us arising from the application process. The legal basis for this is Art. 6(1)(f) GDPR; the legitimate interest is, for example, a duty of proof in proceedings under the German General Act on Equal Treatment (AGG).
Should an employment relationship be established between you and JUMiNGO, we may, pursuant to Section 26(1) BDSG, continue to process the personal data already received from you for purposes of the employment relationship, insofar as this is necessary for the performance or termination of the employment relationship, or for the exercise or fulfillment of rights and obligations arising from a law, a collective bargaining agreement, or a works or service agreement (collective agreement) of employee representation.

3. Categories of personal data

We process data related to your application. Personal data includes, in particular, your contact details (such as first name, last name, titles, private address, phone number, email address), as well as further data on your career history (e.g., CV, qualifications, degrees, and professional experience) and your person (e.g., cover letter, personal interests). This may also include special categories of personal data (e.g., information on a severe disability).
Your personal data is, as a rule, collected directly from you during the application process and encrypted during electronic transmission. The data originates from the online application form, from uploaded files, or from documents sent to us by email. We also process personal data that we have lawfully obtained from publicly accessible sources (e.g., professional networks).
In accordance with Art. 13(2)(e) GDPR, we are required to inform you that you are not obligated to provide us with your data. However, without your data, we are unable to include you in the application process.

4. Who receives your data?

Within our company, only those persons and departments receive your personal data who require it for the hiring decision and to fulfill our contractual and legal obligations. In addition, we may transfer your personal data to other recipients outside the company, insofar as this is necessary for establishing the employment relationship.

5. Duration of data storage

We store your personal data for as long as necessary to decide on your application. Your personal data and application documents will be deleted no later than six months after the application process has ended (e.g., after notification of a rejection decision), unless longer storage is legally required or permitted. We otherwise store your personal data only insofar as this is legally required or, in a specific case, necessary for the assertion, exercise, or defense of legal claims for the duration of legal proceedings. Should you have consented to a longer storage period for your personal data, we will store your personal data in accordance with your declaration of consent.
If an employment, training, or internship relationship results from the application process, the data will, insofar as necessary and permissible, continue to be stored and subsequently transferred to your personnel file. Following an application process, you may receive an invitation to join a talent pool. This allows us to consider you for future suitable vacancies as well. With your consent, we will store your application data in our talent pool in accordance with your consent or any future consent you may provide.

6. How do we transfer data to countries outside the EU?

Should we transfer personal data to service providers outside the European Economic Area (EEA), such transfer will only take place if the European Commission has confirmed an adequate level of data protection for the third country in question, or if other appropriate data protection safeguards are in place (e.g., binding corporate rules or the European Commission's standard contractual clauses). Detailed information on this, as well as on the level of data protection at our service providers in third countries, can be requested using the contact details provided above.

7. Your rights

Every data subject has the right to access under Art. 15 GDPR, the right to rectification under Art. 16 GDPR, the right to erasure under Art. 17 GDPR, the right to restriction of processing under Art. 18 GDPR, the right to notification under Art. 19 GDPR, and the right to data portability under Art. 20 GDPR.
You furthermore have the right to lodge a complaint with a data protection supervisory authority under Art. 77 GDPR if you believe that the processing of your personal data is unlawful. This right to lodge a complaint exists without prejudice to any other administrative or judicial remedy.
Insofar as the processing of personal data concerning you is based on Art. 6(1)(f) GDPR for the protection of legitimate interests, you have the right to object at any time to the processing of this data for reasons arising from your particular situation. We will then no longer process this personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims. To exercise your rights, you may contact us at any time using the contact details provided above.

8. Are you obligated to provide your data?

The provision of personal data as part of the application process is neither legally nor contractually required. You are therefore not obligated to provide personal data. However, providing personal data is necessary for a decision to be made on an application or on entering into an employment contract with us. When applying, you should only provide such personal data as is necessary for the submission and processing of your application. If you do not provide us with any personal data as part of an application, we will not be able to make a decision on establishing an employment relationship.

9. Automated decision-making

The decision on your application is not based solely on automated processing. Accordingly, no automated decision-making in individual cases within the meaning of Art. 22 GDPR takes place.

10. Would you like to file a complaint about how your data is handled?

You have the option of contacting the Data Protection Officer named above or a data protection supervisory authority. The supervisory authority responsible for JUMiNGO is:
The North Rhine-Westphalia State Commissioner for Data Protection and Freedom of Information (Die Landesbeauftragte für den Datenschutz Nordrhein-Westfalen)Kavalleriestraße 2-440213 Düsseldorf, GermanyPhone: +49 211 384240Fax: +49 211/38424-999Email: poststelle@ldi.nrw.de

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.